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Administrative Staff Profile

Reena S
M.A. (Public Administration), B.A. (Economics), SCOPE "A LEVEL" Certificate (English), CCC
Secretary to the Registrar

CONTACT

Email : sreena@gnlu.ac.in

Phone : (+91) - +91 -79-23276611/12

Mobile : (+91) -

Fax : (+91) - 91 -79-23276613

Administrative or Others Experience

Administrative Experience

  • Working in GNLU Since August 2004

Other Experience

  • Have more than 18 years of Administrative experience 
Job Profile

Personal Secretary to the Registrar:

  • Provide professional, efficient administrative and secretarial support to the Registrar for the day-to-day work;
  • Screening of Telephones and to answer the queries related to Registrar Office.
  • Travel arrangements for Registrar for official trips for outstations and abroad at times.
  • Briefing and follow up and actions on the direction on regular basis
  • Manage internal and external correspondence for the Registrar office
  • Communication/coordination with internal departments and external organization/agencies i.e. Govt. Offices, PSUs, High Court and other educational institutes and Stakeholders. 
  • Monitor and reports all activity and update according to the instruction of the Registrar.
  • Establish work priorities, delegate work to office support staff.
  • Sorting and distributing incoming posts to the relevant departments and further follow up as and when required.
  • Contribution for organizing any internal or external events like faculty meetings, seminars, convocation, or any other programme.
  • Necessary assistance and arrangements during meetings of various Governing Bodies like preparing files for Agenda Papers and other related tasks, travel and lodging and boarding arrangements etc.
  • Managing day to day student related communication


Examination and Evaluation Management Section (Past Experience):

  • Overall supervision of the examination section
  • Manage examination filing and reference systems
  • Managing day to day student related communication
  • Formatting  and setting of Question Papers in coordination with faculty members
  • Providing administrative assistance to the Examination Committee and other administrative task as and when delegated
  • Preparing of Minutes of the Meeting of the Examination Committee meeting
  • Preparing of Invigilation Duty Chart during Examination
  • Preparing of Time Tables
  • Visit the Examination Halls during the Examination(s) along with the Examination Committee
  • Coordinating with the Academic Administration Section in the Academic Block with regard to the arrangements of the classrooms and other arrangements like wall clock, water facilities etc during the examination.
  • Preparing of documents like: Migration Certificates, Character Certificates etc.
  • Verification of Documents sent by various institutions.
  • Attendance and Result declaration
  • Coordination with the ICTD Department during result declaration
  • Necessary assistance to the faculty members in examination related matters
Training Programmes
  • Attended a Training programme on "Problem Solving and Decision Making"organised by Ahmedabad Management Association, Ahmedabad on 24 July 2015.
  • Attended a training programme on "Effective Managerial Ways" organised by Ahmedabad Management Association, Ahmedabad on 5 July 2013.
  • Attended one day Training Programme on Time Management at AMA, Ahmedabad.
  • Mr. Hiren Vakil, Management Consultant & Corporate Trainer at AMA, Ahmedabad (2-day)
  • Mr. Suresh Patel, Management Trainer & Consultant, Gandhingar (1 day)
  • Attended training programme entitled “Office Administration” held from 19 July 2017 to 21 July 2017 at Sardar Patel Institute of Public Administration (SPIPA)
Area of Research / Interest
Areas of General Interest
  • To learn new methods and approaches in Administration.
  • To assist in the preparation various Projects, Seminars and other Conferences organized by the university.